Customizing an index: Index/Table page

The Insert Index/Table dialog has five tabs. Any or all of them can be used to customize the appearance of an index.

  • Use the Index/Table tab to set the attributes of the index.
  • Use the Entries and Styles tabs to format the entries in the index.
  • Use the Columns tab to put the index into more than one column.
  • Use the Background tab to add color or a graphic to the background of the index.

The preview box, located on the left-hand side of the dialog, shows as you work how the index will look. (If you do not see the preview box, select the Preview option in the lower right-hand corner of the dialog.)

After making your changes, click OK to save the index so it appears in your document.

Using the Index/Table page

Use the Index/Table page to set the basic attributes of the index.

Index/Table page of Insert Index/Table dialog

Index/Table page of Insert Index/Table dialog

  1. To give the Index a title, type it in the Title field. (You can change an existing title by typing over it.) To delete the title, clear the Title field.
  2. To prevent the index from being changed accidentally, check the Protected against manual changes checkbox. If this box is checked, the index can only be changed using the context menu or the Insert Table/Index dialog box. If the box is not checked, the index can be changed directly on the document page, just like other text. Any manual changes to an index are lost when you update it.
  3. From the drop-down list in the Create index/table area, select Entire document. You can also choose to create an index for just the current chapter.
  4. Various other options determine how the index handles entries:
    • Combine identical entries. Defines how identical entries are dealt with. Normally each page number of an indexed word or phrase will be shown in the index; however these can be combined using the Combine identical entries with p or pp. If you want a page range displayed, select Combine with – (which will produce something similar to 23–31). If you want different entries based on what letters are capitalized, select Case sensitive.
    • AutoCapitalize entries. Automatically capitalizes the first letter of each entry regardless of how they show within the document itself.
    • Keys as separate entries. For the keys to have their own page numbers, select this option.
    • Concordance file. Enables a list of words in an external file to be imported (select using the File button) and then used within the index. The concordance file has a special file format; for further information, refer to concordance file in Help > OpenOffice.org Help. Using a concordance file can speed up production of an index, but unless the words are very carefully selected and you edit the index afterwards, the resulting index can be full of entries for minor mentions of a term, making it less useful than a more selective index.
    • Sort. Defines how the entries are sorted when displayed. The only option is alphanumeric, but you can define which language alphabet will be used.

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