Inserting and formatting rows and columns

Inserting rows and columns

To insert any number of rows or columns:

  1. Place the cursor in the row or column where you want new rows or columns to be inserted and right-click. On the pop-up menu, select Row > Insert or Column > Insert. This displays a dialog where you can select the number of rows or columns to add before or after the selected one.
  2. Set Amount to the number of rows or columns to insert and Position to Before or After. Click OK to close the dialog.

Notes: Clicking on the Insert Row icon on the Table toolbar inserts one row below the selected one. Clicking on the Insert Column icon on the Table toolbar inserts a column after (to the right of) the selected one.

Regardless of how they are inserted, new rows or columns have the same formatting as the row or column where the cursor was when the insert command was issued. You can change that formatting as described above for individual cells.

Resizing rows and columns

You can adjust the height of rows and the width of columns in a table in several ways.

You can manually resize rows and columns by dragging them to the desired size. When the cursor is in the table, a pair of thin gray lines (||) appear in the rulers.

The horizontal ruler shows the column dividers, and the vertical ruler shows the row dividers.

To change the width of a column or height of a row, use one of these methods:

  • Hold the mouse button down on a cell border, so a double-headed arrow appears, and and drag the border to the desired position.
  • To change the column width using the ruler, hold the mouse button down on the appropriate column divider (double vertical line) so that a double-headed arrow appears and drag the divider to a new location.
  • To change the row height using the ruler, hold the mouse button down on the appropriate row divider (double horizontal line) so that a double-headed arrow appears and drag the divider to a new location.

Selecting Table > Autofit from the main menu offers some shortcuts to resizing:

  • Optimal column width or row height will make the columns or rows as narrow as possible while still fitting their contents.
  • Columns and rows can be distributed evenly to quickly bring them back to all being the same width or height.

For greater control over the width of each column, use the Columns page of the Table format dialog.

((Insert figure.))

Right-click on the table and select Table from the pop-up menu or select Table > Table Properties from the menu bar. On the Table Format dialog, select the Columns tab.

  • Adapt table width: If a table already stretches to the page margins, it cannot stretch any wider and the Adapt table width option is not available. If the table is narrower, increasing the width of a column will increase the width of the whole table.
  • If the table width already extends past the margins with the Adapt table width option checked, attempting to change a column width will automatically decrease that column’s size so that the table will now shrink to the page margins while keeping any other column sizes intact.

  • Adjust columns proportionally results in all columns changing their widths by the same amount when one is changed.
  • Remaining space shows how much farther the table can expand before hitting the limit of the margins. This value cannot be edited and will not be negative in the event that the table width is already larger than the space between the left and right margins.
  • Under Column width, each individual column can be adjusted. If you have more than six columns, use the arrows at the right and left to view them all.

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This book is licensed under the terms of the Creative Commons Attribution License, version 3.0.

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