Saving a document

Writer saves in a file format called OpenDocument Text (.odt). To save a document:

  • Press Control+S, or
  • Use File > Save, or
  • Click the Save icon on the main toolbar.

To save a document under a different name, choose File > Save As.

Saving as a Microsoft Word document

If you need to exchange files with users of Microsoft Word, they may not know how to open and save .odt files. Microsoft Word 2007 with Service Pack 2 (SP2) can do this. Users of Word 2007, 2003, XP, and 2000 can also download and install a free OpenDocument Format (ODF) plugin from Sun Microsystems.

Some users of Microsoft Word may be unwilling or unable to receive .odt files. (Perhaps their employer won’t allow them to install the plug-in.) In this case, you can save a document as a Microsoft Word file.

  1. First save your document in the file format used by OpenOffice.org, *.odt (very important&emdash;this is your working copy).
  2. Then click File > Save As.
  3. On the Save As dialog, in the File type drop-down menu, select the type of Word document you need. Click Save.

You want to keep working with the OpenOffice.org version of your document, so close the Microsoft Word file and open the .odt file again. If you don’t, then all changes you make to the document will occur in the Microsoft Word (.doc) document.

This procedure leads to the undesirable situation of having two versions of the document on your computer: .odt and .doc.

To avoid this, you can generate a .doc file and email it to someone without saving it. Choose File > Send > E-mail as Microsoft Word. Writer creates a temporary .doc file and opens an email program with the .doc file attached. Type or select the recipient’s email address and send the email as you normally would.

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This book is licensed under the terms of the Creative Commons Attribution License, version 3.0.

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