Using footnotes and endnotes

Footnotes appear at the bottom of the page on which they are referenced. Endnotes are collected at the end of a document.

To work effectively with footnotes and endnotes, you need to:

  • Insert footnotes.
  • Define the format of footnotes (optional).
  • Define the footnote area on the page (optional).

Inserting footnotes/endnotes

To insert a footnote or an endnote, put the cursor where you want the footnote or endnote marker to appear. Then select Insert > Footnote from the menu bar or click the Insert Footnote Directly or Insert Endnote Directly icon on the Insert toolbar.

A footnote (or endnote) marker is inserted in the text, and the cursor is relocated to the footnote area at the bottom of the page (or to the endnote area at the end of the document). Type the footnote or endnote content in this area.

If you use Insert > Footnote, the Insert Footnote dialog is displayed. Here you can choose whether to use the automatic numbering sequence specified in the footnote settings and whether to insert the item as a footnote or an endnote.

If you use the Insert Footnote Directly or Insert Endnote Directly icon, the footnote or endnote automatically takes on the attributes previously defined in the Footnote Settings dialog.

You can edit an existing footnote or endnote the same way you edit any other text.

To delete a footnote or endnote, delete the footnote marker. The contents of the footnote or endnote are deleted automatically, and the numbering of other footnotes or endnotes is adjusted automatically.

To jump back to the place in the text where you inserted the footnote marker, Ctrl+click on the marker in the footnote itself.

Defining the format of footnotes or endnotes

If you want to change the formatting the footnotes, instead of using the default formatting, click Tools > Footnotes. On the Footnote Settings dialog, choose settings as required. The Endnotes page has similar choices.

Defining footnote formatting

Defining footnote formatting

Defining the footnote area on the page

Footnote placement is part of the page style. If you want to change the placement, instead of using the defaults, right-click anywhere in the text and choose Page from the pop-up menu.

On the Footnote tab of the Page Style dialog, you can choose the maximum footnote height; the size of the space between the text and the footnote; the position, weight, and length of the line that separates the footnotes from the text, and the spacing between the line and the footnote itself.

Keeping the default setting Not larger than page area, the footnotes area is calculated automatically on the basis of the number of footnotes. If you prefer to control manually the maximum space that footnotes can take, select the Maximum footnote height option and enter the value in the preferred unit of measurement. Use the second section to customize the separator between the footnotes and the main area.

Defining the footnote area on the page

Defining the footnote area on the page

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This book is licensed under the terms of the Creative Commons Attribution License, version 3.0.

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12 comments on “Using footnotes and endnotes
  1. Hector Martin says:

    Hi! I’m PhD student and actually writing my dissertation. I’ve being using Libre Office for about 3 years. I wonder if there is an option that would allow me to place the footnotes at the bottom of the text instead of inserting it at the bottom of the page. I don’t want to return to Microsoft Word. Any help is greatly appreciated. Thanks !

  2. Jean says:

    Sure. It’s called “endnotes”.

  3. BLach says:

    I’m hoping someone can help me with this. I’m trying to have more than one endnote marker in my paper refer to only one endnote reference. That isn’t even clear to me so maybe my explanation that follows will help you understand what I’m trying to do.

    I’m trying to use end note marker (i) more than 1 time and 1 place because I reference that information 3 times in my paper at different places and I don’t want to have to have 3 different endnotes references for the same source. Thanks so much and hopefully someone is watching this and can help me out.

  4. BLach says:

    So I was finally able to find what I needed on a site for word (blugh!!) Anyways if anyone else ever comes to this site and sees my question and has the same question you use the cross-reference option.

    You click where you want to insert your endnote and click on insert on the tool bar and then click on the cross reference line.

    A menu pops up with several boxes in it title: choice
    In my case I chose Type: Endnote.
    Selection: which ever reference I was choosing i-?
    Insert Reference to: Reference

    Hit insert and then close the box.

    I then high-lited the new reference and right clicked on it because it was normal text size.
    I clicked on style in the box that popped up this brought up a sub menu and then go down to superscript and click on it. Now it looks like a normal endnote and you can move on with your paper.

    This worked for me and hopefully it will help someone else as well.

  5. Jean says:

    Glad you were able to find the solution before I had a chance to reply to your original question. And many thanks for coming back to give the answer here!

  6. Tony Lopez says:

    I am formatting a club journal, and want to put endnotes after the articles. I used the “endnotes after this section” op[tion. No problem, it lets me do it. The problem is the NEXT article. Word continues to format the rest of the document after the endnotes in that section with the footnote/endnote formatting. Since the remainder of the document id endnote/foornote formatted, it will not allow me to click on the Page layot section of the page setup tab. From that point forward I cannot do any formatting on the following articles. I have been trying to unformat this for hours. I use Word for 5-10 hours a day writing, and have done so for over a decade, and this is by far the most frustrating and insidious issue I have ever encountered. Is it beyond the limitation of Word to do this within a simgle document?

    Please send me some advice at rarehistory@comcast.net, I am going bald from tearing out my hair…

    Thanks.

  7. Rut Blomqvist says:

    I’m editing my article for publication and am helplessly stuck trying to transform the automatic footnotes into manual ones. The publisher prefers a .doc format and when I save in .doc, automatic footnotes, page numbering etc disappear. I can easily insert endnotes manually by typing in a small digit in the body of my text, and then another one on the last page and write the note there. Is there any way I can do this for footnotes? Can I create a page foot without it containing the same information on every page?

    Cheers…

  8. Derek says:

    Hi, I’m trying to use end notes but I do not want them at the end of the document or on the same page as the reference. I want to be able to have my bibliography and reference list after my footnotes.
    Can this be done? How?
    Thanks for your time.

  9. Cesar says:

    Same question as Derek… advice would be welcomed.

  10. Pedro says:

    Look at this tutorial, Derek and Cesar.

    http://www.youtube.com/watch?v=h_hq1dUg1gQ

  11. Erin says:

    The cross reference info was very helpful — thanks!

  12. Eyal says:

    How can I get the footnotes to be “numbered” using symbols: star, dagger, double-dagger, two stars etc?

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