Using footnotes and endnotes

Footnotes appear at the bottom of the page on which they are referenced. Endnotes are collected at the end of a document.

To work effectively with footnotes and endnotes, you need to:

Insert footnotes.
Define the format of footnotes (optional).
Define the footnote area on the page (optional).

Inserting footnotes/endnotes

To insert a footnote or an endnote, put the cursor where you want the footnote or endnote marker to appear. Then select Insert > Footnote from the menu bar or click the Insert Footnote Directly or Insert Endnote Directly icon on the Insert toolbar.

A footnote (or endnote) marker is inserted in the text, and the cursor is relocated to the footnote area at the bottom of the page (or to the endnote area at the end of the document). Type the footnote or endnote content in this area.

If you use Insert > Footnote, the Insert Footnote dialog is displayed. Here you can choose whether to use the automatic numbering sequence specified in the footnote settings and whether to insert the item as a footnote or an endnote.

If you use the Insert Footnote Directly or Insert Endnote Directly icon, the footnote or endnote automatically takes on the attributes previously defined in the Footnote Settings dialog.

You can edit an existing footnote or endnote the same way you edit any other text.

To delete a footnote or endnote, delete the footnote marker. The contents of the footnote or endnote are deleted automatically, and the numbering of other footnotes or endnotes is adjusted automatically.

To jump back to the place in the text where you inserted the footnote marker, Ctrl+click on the marker in the footnote itself.

Defining the format of footnotes or endnotes

If you want to change the formatting the footnotes, instead of using the default formatting, click Tools > Footnotes. On the Footnote Settings dialog, choose settings as required. The Endnotes page has similar choices.

Defining footnote formatting

Defining the footnote area on the page

Footnote placement is part of the page style. If you want to change the placement, instead of using the defaults, right-click anywhere in the text and choose Page from the pop-up menu.

On the Footnote tab of the Page Style dialog, you can choose the maximum footnote height; the size of the space between the text and the footnote; the position, weight, and length of the line that separates the footnotes from the text, and the spacing between the line and the footnote itself.

Keeping the default setting Not larger than page area, the footnotes area is calculated automatically on the basis of the number of footnotes. If you prefer to control manually the maximum space that footnotes can take, select the Maximum footnote height option and enter the value in the preferred unit of measurement. Use the second section to customize the separator between the footnotes and the main area.